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Evidence Guide: SFICPL501 - Administer the district office

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SFICPL501 - Administer the district office

What evidence can you provide to prove your understanding of each of the following citeria?

Establish, implement and monitor procedures for administrative tasks

  1. Identify administrative tasks to be delegated to staff and written into job specifications
  2. Identify and cost physical and human resources required to maintain administrative functions at required level, and seek budgetary approval for purchases
  3. Obtain and install physical resources and train staff in their use
  4. Establish, document and monitor procedures for administrative tasks at required intervals
  5. Assess effectiveness of administrative procedures and take action where administrative tasks are below standard
Identify administrative tasks to be delegated to staff and written into job specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and cost physical and human resources required to maintain administrative functions at required level, and seek budgetary approval for purchases

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain and install physical resources and train staff in their use

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish, document and monitor procedures for administrative tasks at required intervals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess effectiveness of administrative procedures and take action where administrative tasks are below standard

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Schedule maintenance and service

  1. Determine service requirements for administrative equipment, outboard motors and vehicles from manufacturer service instructions
  2. Monitor logbooks for usage patterns
  3. Establish, document and monitor procedures for determining special service or repair requirements
  4. Plan and record scheduling for maintenance and service in advance to minimise consequences of down time
  5. Book servicing agent and keep staff informed of schedule
  6. Monitor standard of servicing and associated costs, and give feedback to service agent
Determine service requirements for administrative equipment, outboard motors and vehicles from manufacturer service instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor logbooks for usage patterns

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish, document and monitor procedures for determining special service or repair requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan and record scheduling for maintenance and service in advance to minimise consequences of down time

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Book servicing agent and keep staff informed of schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor standard of servicing and associated costs, and give feedback to service agent

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Operate office within budgetary constraints

  1. Negotiate budgets with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period
  2. Monitor and reconcile income and expenditure against the original budget
  3. Identify variances against the original budget and make adjustments where necessary
  4. Provide financial reports to senior personnel
Negotiate budgets with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and reconcile income and expenditure against the original budget

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify variances against the original budget and make adjustments where necessary

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide financial reports to senior personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge